Student Records

Major

Each student must select a major that reflects the program of study they plan to complete. If a student wants to change their major they must have the approval of the department chair of their future major. Students may obtain a Change of Major Form from department offices or the Student Services Office. Change of majors must be requested and approved in writing on the Change of Major Form.

Students who want to change their major from a Texas Success Initiative (TSI) waived certificate program to an Associate of Applied Science Degree program must visit Student Services to have their TSI status changed.

Academic Records and Transcripts

The Academic Record is that internal document or electronic image maintained by the Office of the Registrar that reflects the unabridged academic history of the student at the institution. It is a chronological listing of the student’s total quantitative and qualitative learning experiences and achievements and may include any information pertinent to the evaluation thereof.

Institute student records are in the permanent custody of the Lamar University Records Office. Transcripts of academic records may be secured by an individual personally or will be released on the student’s written authorization. The Records Office maintains records for Lamar Institute of Technology.

Students who owe debts to the Institute or who have not met entrance requirements may have their official transcripts withheld until the debt is paid.

Chapter 675, acts of the 61st Legislature, 1969 regular Session, provides that no person may buy, sell, create, duplicate, alter, give or obtain a diploma, certificate, academic record, certificate of enrollment or other instrument which purports to signify merit or achievement conferred by an institution of education in this state with the intent to use fraudulently such a document or to allow the fraudulent use of such document.

A person who violates this act or who aids another in violating this act is guilty of a misdemeanor and, upon conviction, can be punished by a fine of not more than $1,000 and/or confinement in the county jail for a period not to exceed one year.

Personal Information

Personal information, such as an address and telephone number, is used to communicate with students. Students are responsible for notifying Lamar Institute of Technology of any change of name, address, and/or telephone number. Changes must be reported to Student Services. Students may request that directory information not be shared. To prevent the sharing of directory information, students must complete a Consent for Access to Educational Records and deliver it to the Records Office. The Consent for Access to Educational Records may be obtained in the Student Services office.

Change of name due to marriage or correction of name because of spelling errors may be made by completing a name change card. All name changes must be accompanied by a copy of the legal document making the name change official. This document will be kept on file in the student's confidential folder. Former student names will be displayed on all official transcripts.

Family Education Rights and Privacy Act of 1974 (FERPA)

The following information concerning student records maintained by LIT is published in compliance with the Family Education Rights and Privacy Act of 1974 (PL 93-380).

Access to educational records directly related to a student will not be granted unless disclosure of the type of record is authorized to be disclosed under the provision of the law. The types, locations, and names of custodians of educational records maintained by the Institute are available from the Registrar. Access to records by persons other than the student will be limited to those persons and agencies specified in the statute.

The release of information to the public without the consent of the student will be limited to the categories of information which have been designated by the Institute of Technology as directory information and which will be routinely released. The student may request that any or all of this information be withheld from the public by making written request to the Student Services Office. Forms for submitting the written request to withhold director information are available in the Office of Student Services. The request must be made by the last official day to register for a given session and applies until a written release is received. Directory information includes name, current and permanent address, E-mail, telephone listing, date and place of birth, major and minor, semester hour load, classification, participation in officially recognized activities, dates of attendance, degrees and awards received with dates, and the last educational agency or institution attended.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by Lamar Institute of Technology or the Texas State University System Administrative Office in an administrative, supervisory, academic research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the Institute has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.

Upon request, the Institute discloses education records without consent to officials of another school, in which a student seeks or intends to enroll.

A student has the right to challenge records and information directly related to him or her if it is considered to be inaccurate, misleading or otherwise inappropriate. Issues may be resolved either through an informal hearing with the official immediately responsible or by requesting a formal hearing. The procedures to be followed in a formal hearing are available in the Office of Student Services. The right of parental access to student records may be established by either of two methods: first, by the student’s filing a written consent statement, or second, by the parent validating the student’s dependency as defined by the Internal Revenue Service.

Retention and Disposal of Records

In accordance with Texas Government Code section 441.158, Lamar Institute of Technology has developed a Records Retention Schedule, which adheres to the Texas State Records Retention Schedule. The retention periods on the schedule apply to the “record copies” of materials. These records may be in hard copy, electronic, microfilm/fiche or any other form for storage. Records listed on the schedule are to be discarded or destroyed upon expiration of the required retention period. Final disposition of state records must ensure that records scheduled for destruction are disposed of in a manner that ensures protection for any sensitive to confidential information and that the final disposition of records is documented. Recommended changes to the schedule must be submitted to the Records Management Office for submission to the State Librarian and the State Auditor for approval. The LIT Records Retention Schedule is in the Registrar’s Office for reference.